How to add a product

Who can use this: create product. Opening stock needs manage opening stock. Where to find it: Products > Add Product

What is this?

Create one sellable item for POS, purchases, and stock reports. Page title: Add Product.

Client quick answers

Question	Short answer
How to add a product?	Steps below.
What is opening stock?	Starting shelf qty — see Opening stock and batches.
Manage Stock tick?	On = count stock + batches. Off = unlimited, product prices only.
Why brand / unit / locations?	Unit counts qty; brand groups items; locations = which shops sell it (multi-select).
IMEI?	Turn on only for serial-tracked items (phones…).
Different price / expiry?	Same product + different batches.

Full FAQ: Product client FAQ.

Before you start

1. Create Unit, Brand, Main Category (and Sub Category if needed).
2. Know which Business Locations sell this item (you can select many).
3. Decide: managed stock or unlimited.
4. Know cost and selling prices.

Steps — add the product

1. Open Products > Add Product.
2. Type Product Name.
3. Type Product SKU (barcode / code) if you use one.
4. Pick Product Unit (or + to add a unit).
5. Pick Product Brand (or +).
6. Pick Main Category (or +).
7. Pick Sub Category if needed.
8. Pick Business Locations — multi-select all shops that need this item.
9. Optional: pick Product Warranty.
10. Tick Manage Stock? for normal shop stock (recommended).
11. Set Alert Quantity for low-stock warning.
12. Optional: tick Enable Product description, IMEI or Serial Number for serial items.
13. Optional: add Product description and Product image.
14. Fill the price table (Cost Price, Special, Whole Sale, Retail, Max Retail, tax if shown).
15. Click Save, or Save And Add Another, or Save & Add Opening Stock.

Why these fields?

Field	Why it exists
Product Unit	POS and purchases need a count unit (Pcs, Kg…).
Product Brand	Filtering, reports, and clear catalog.
Main / Sub Category	Organise products in lists and reports.
Business Locations	One product can sell in many shops; stock stays per location.
Manage Stock?	On = real stock + batches. Off = unlimited (service-like / no qty limit).
Alert Quantity	Warn when stock is low (managed stock).
IMEI / Serial	Track each unit by number when required.
Product image	Easy recognition on lists.
Price table	Default / unlimited prices; managed stock also uses batch prices after stock exists.

Manage Stock? (read this)

Manage Stock?	Behaviour
Ticked	Stock is managed. You can add opening stock. Purchases add qty. Sales reduce qty. POS prefers batch prices.
Unticked	Unlimited-style. Opening stock hidden. POS uses product form prices.

Prices — product form vs batch

1. While adding, you fill the product price table.
2. If Manage Stock? is on and you add opening stock / purchases, BillShop stores batches.
3. For managed stock, day-to-day POS selling price comes from the batch (edit via Edit Batch Prices).
4. For unlimited stock, POS keeps using the product prices from Edit.

Details: Opening stock and batches.

Save buttons

Button	Use
Save	Save product only.
Save And Add Another	Save and open a blank form for the next item.
Save & Add Opening Stock	Save, then enter starting qty / batches.

Opening stock (after save)

1. Click Save & Add Opening Stock.

2. Enter location, quantity, unit cost, optional batch no and expiry.

3. Use Add New Row for another location or another batch (different price/expiry).

4. Save.

   

After save — sell on POS

1. Open POS.
2. Search Product Name or SKU, or scan barcode.
3. Sell — Make a sale.

Examples

A — Simple retail item
Manage Stock on → Retail 500 → Save → purchase later for stock.

B — Already on shelf
Manage Stock on → Save & Add Opening Stock → Qty 20, location Main → Save.

C — Same item, two expiries
One product → opening stock Add New Row twice → two expiry dates → two batches.

D — Phone with IMEI
IMEI option on → opening stock qty 2 → enter 2 IMEIs → save.

Common problems

Problem	Solution
Cannot save	Fill every required (*) field.
Unit/brand empty	Create them first or use +.
No opening stock button	Tick Manage Stock? + permission manage opening stock.
Not on POS	Check locations, for-selling, name/SKU.
Wrong price on POS	Managed stock → change Edit Batch Prices.

Related pages

• Opening stock and batches
• Edit product and prices
• Product client FAQ
• Catalog setup order
• Import products
• Make a sale